80451 - Helpful tips for using the different Connector, Shortcut and file format send options

What are some helpful tips for using Connect, using Shortcuts, and  using the different file formats when sending?

Connect integrates with Livescribe Desktop only, the older version of our Echo/Pulse smartpen desktop software.  The newer version of desktop software, Echo Desktop, does not contain Connect.

If you already have Livescribe Desktop installed, listed below are the different Connector, Shortcut and file format send options and some helpful tips for using them.

If you are not already familiar with Connect, please open Livescribe Desktop.  From the top menu select "Help > Online Help" and access the "Livescribe Connect User Guide" on the left sidebar.


Important: Sharing notes and audio via any method other than uploading them to the Livescribe Online MyLivescribe account does not keep them private. To share pencasts privately please use the MyLivescribe Connector.

Also, when using the Add Shortcut button to add custom Shortcuts in the Shortcuts tab, you are currently limited to approximately 50 shortcuts.


Connectors, Shortcuts and File Formats

  • Pencast PDF (File format)

    Pencast PDF is a newfile format that allows audio to play as active ink in Adobe Reader X (10.0.0 or higher).

    If you already have Adobe Reader installed, open it and select Help > Check for Updates… to update to the latest version.  If you do not have Adobe Reader installed you will need to go to www.adobe.com/reader and install Adobe Reader to play audio in PDF Pencasts.  

    Note: By default Mac users have a "Preview" version of Adobe Reader, which is not the same as installing Adobe Reader.  To play active ink you will need to install the full version of Reader on your Mac. 

 

  • .Pencast  (File format)

    The .Pencast file format lets you and others exchange and send your smartpen content, including audio, pages, or both.  Anyone with Livescribe Desktop installed on their computer can import .Pencast files.

    Because .Pencast files are a native Livescribe format, in Livescribe Desktop you can work with imported .Pencast files just like other pages and audio, including viewing and searching pages, playing back audio, and even sending or uploading these files using Connect.

    Anyone you share the file with can install Livescribe Desktop (www.livescribe.com/install) and double-click the pencast file.  It will open Livescribe Desktop and show up in the Imported Notebooks (Windows) / Imported Pencasts (Mac) section in the left Navigation Pane.

 

  • PDF (File format and Shortcut)

    This is an Adobe Reader (any version) format that only displays ink strokes and does not include audio.  For PDFs with audio use the PDF Pencast option mentioned above.

 

  • Computer (Connector and Shortcut)

    Sending to Computer allows you to store your notes and audio to a location of your choice on your Windows or Mac computer.

 

  • Email* (Connector and Shortcut)

    Using the Email Connector you can send notes and audio as attachments using your email client.

    You can set up an address book, which will add email addresses to your smartpen for sending email.  Click the ">" next to "Address Book:" to expand it, enter the name and email address and click the + Add button.

    You can also add phone numbers with the phone carrier email address extensions.  Keep in mind that if you send large files (such as PDF Pencasts), or smaller files (such as PNGs or PDFs) in rapid succession, the carrier may block the email(s) as spam.  Ask the person you want to send data to who their phone carrier is.  For a list of phone MMS (multi-media messaging) email extensions please see:

    http://en.wikipedia.org/wiki/List_of_SMS_gateways


    If you choose to, you can also export a CSV text file of your email addresses from your email client and then use the Import Contacts button to quickly build your address book.  Currently there is a limit of approximately 50 addresses that you can import.  If your CSV file contains more than 50 entries then open the CSV file, delete all but the 50 addresses you wish to import, save the file, and then import the file.

    Note: If you use Microsoft Exchange as your email client and your IT department requires a password change periodically (e.g. every 30 days), after a password change you will need to manually change your password in the Email Connector as well.

    If you use Yahoo as your email client, it must be Yahoo Mail Plus, which is a paid subscription email service.  Yahoo does not provide SMTP forwarding for their free email service, and Connect requires SMTP forwarding in order for the Email Connector to function.

 

  • Evernote® (Connector and Shortcut)

    Using the Evernote Connector, you can send notes and audio to your Evernote account.

    NOTE: For Pencast PDFs that include audio, the ink will display as an image in black ink which cannot be clicked on to listen to the audio.  In order to access audio in the document, it will need to be downloaded and played in Acrobat Reader 10.0.0 or higher - www.adobe.com/reader.

 

  • Facebook (Connector and Shortcut)

    This connector is not currently working.

 

  • Google Docs*  (Connector and Shortcut)

    Google Docs is an online site you can store files on.  It may be the best choice for storing and sharing large files since many email servers limit attachments to a maximum of 3 MB to 10 MB.

    NOTE: For Pencast PDFs that include audio, the ink will display as an image in black ink which cannot be clicked on to listen to the audio.  In order to access audio in the document, it will need to be downloaded and opened in Acrobat Reader 10.0.0 or higher - www.adobe.com/reader.

 

  • Google Sites*  (Connector and Shortcut)

    This connector is not currently working.

 

  • Microsoft® OneNote® (Connector and Shortcut)

    Using the Microsoft OneNote Connector, you can send notes and audio to your installation of OneNote 2010 (OneNote 2003, 2007, and 2013 are not compatible with Connect).  

 

  • MyLivescribe  (Connector and Shortcut)

    Using the MyLivescribe Connector you can send notes and audio to your MyLivescribe space.  

    NOTICE:  When uploading to the Livescribe Online MyLivescribe account, the entire page will be uploaded, even if you only selected a portion of the page to send.  

 

  • iPad (Shortcut)

    Using the Connect iPad Shortcut you can send notes and audio to your MyLivescribe space.  Then you can access the notes and audio on your iPad using the Livescribe Pencast Player app.  You can get the free Pencast Player here at the iTunes store.

 

  • iPhone (Shortcut)

    Using the Connect iPhone Shortcut you can send notes and audio to your MyLivescribe space.  Then you can access the notes and audio on your iPad using the Livescribe Pencast Player app.  You can get the free Pencast Player here at the iTunes store.

 

  • Me (Shortcut)

    This Shortcut sends your file to a location you have designated on your computer (default is your desktop as a PDF Pencast).

 

  • Mobile (Shortcut)

    Using the Connect Mobile Shortcut you can send notes and audio to your MyLivescribe space.  

    If your mobile device has a compatible Flash Player you can access your uploaded files from by selecting "Sign In" from the upper right corner of www.livescribe.com/community.   


    * These premium Connectors are only available if you own a 4GB Echo or 8GB Echo smartpen.
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